Conference Room Technology
Technology Improves Communication and Fosters Collaboration
Conference room technology is an integral component of today’s business landscape. No matter what size the business (sole proprietorship to multinational conglomerate)—or what industry (financial services to manufacturing to retail to you-name-it)—communications technologies are crucial to company success. Conference room technology, in all its forms, connects people and teams together, provides a collaborative environment, and nurtures creative discourse.
Highly collaborative teams are successful teams, and successful teams lead to better business outcomes. Strong collaboration also improves employee morale by connecting in-office and remote employees—and by offering all an opportunity to participate equally. And the right technology investments can reduce overall operating costs, eliminating unneeded overhead and/or unnecessary travel expenses to bring everyone together physically.
These technologies offer a number of benefits, but there are a lot of options to choose from. The environment and type of meeting are important factors to consider. From ad hoc meeting spots and small huddle spaces to mid- / large-sized conference rooms and executive boardrooms, technology needs can vary greatly. Do you need stationary or portable technologies? What is the maximum / minimum number of participants? We can help find the right conference room technology to fit your needs.
Highly collaborative teams are successful teams, and successful teams lead to better business outcomes. Strong collaboration also improves employee morale by connecting in-office and remote employees—and by offering all an opportunity to participate equally. And the right technology investments can reduce overall operating costs, eliminating unneeded overhead and/or unnecessary travel expenses to bring everyone together physically.
These technologies offer a number of benefits, but there are a lot of options to choose from. The environment and type of meeting are important factors to consider. From ad hoc meeting spots and small huddle spaces to mid- / large-sized conference rooms and executive boardrooms, technology needs can vary greatly. Do you need stationary or portable technologies? What is the maximum / minimum number of participants? We can help find the right conference room technology to fit your needs.
Collaboration and Conference Room Audio Video Solutions
Collaboration room kits have everything you need to create a collaborative meeting room experience, and they’re simple and convenient to set up. For over a decade, Connection has provided best-in-class digital signage expertise from design to deployment for all industries, and customers of all types and sizes.
Featured Conference Room Technology Products
Top 5 Conference Room Technology Trends for 2025
Conference rooms have always been the hub of workplace collaboration, but the way we meet is transforming. Hybrid workforces, shifting office dynamics, and rising expectations for smarter, greener technology are driving the evolution of modern meeting spaces. Today’s conference rooms need to be more than functional—they must be intuitive, sustainable, and powered by innovations like AI to support seamless collaboration.With growing demand for remote and hybrid solutions, businesses are rethinking traditional designs. Here are five trends in 2025 that are helping businesses create smarter, more connected environments.
Designing for Hybrid and Remote Collaboration
After the increase in remote work during COVID-19, many companies are introducing return-to-office policies to balance in-person collaboration with flexibility. This has led to the rise of structured hybrid work models, where clear guidelines dictate when employees work onsite versus remotely. Currently, 43% of U.S. companies have adopted structured hybrid policies, while 32% require full-time in-office work, and 25% offer fully flexible arrangements.These shifts have heightened the demand for technology that seamlessly connects remote and in-office participants. Advanced videoconferencing systems and real-time collaboration tools tackle common challenges like poor audio quality, limited visibility, and engagement gaps. High-quality microphones and 360-degree cameras ensure clear communication, while AI-powered noise reduction and smart scheduling tools streamline operations and improve meeting experiences for all participants. Our hybrid meeting technology guide offers a wide range of products and services that are perfect for in-office, hybrid, and remote users.
AI-driven Conference Room Technology
AI is rapidly transforming conference room technology, addressing inefficiencies and enabling more impactful collaboration. According to one recent study by Calendly, smart scheduling assistance and automated meeting follow-ups are among the most exciting applications of AI for improving meeting productivity.AI-powered features—such as automated transcription, real-time translation, and noise cancellation—enhance meeting accessibility and clarity. Videoconferencing and meeting transcription tools now use AI to create live summaries, provide actionable follow-ups, and generate smart chapters, ensuring that even latecomers stay on track. Smart cameras equipped with AI improve engagement by tracking participants, highlighting key documents, and reducing visual distractions.
AI also optimizes the physical environment. Intelligent room monitoring systems adjust lighting and temperature based on occupancy to improve energy efficiency, while AI-driven scheduling tools prevent double bookings and maximize room utilization. Together, these innovations create smarter, more efficient meeting spaces.
Flexible Meeting Spaces
The global videoconferencing devices market is projected to reach $7.71 billion by 2025, driven by the rise of remote work and the growing adoption of huddle rooms, according to Frost and Sullivan. Videoconferencing penetration is expected to increase fivefold by 2025, fueled by the video enablement of small spaces, huddle rooms, and classrooms.This trend creates opportunities for businesses to invest in solutions like modular designs, mobile conferencing tools, and plug-and-play setups. Incorporating office pods or portable huddle spaces can also significantly reduce construction costs while providing flexible, tech-equipped environments for brainstorming, troubleshooting, and decision making. These innovative spaces are redefining how teams collaborate and adapt to the modern workplace.
Sustainable and Energy-efficient Conference Rooms
Sustainability is becoming a cornerstone of conference room design as businesses aim to reduce their environmental impact while improving efficiency. Eco-friendly practices—such as using LED lighting, smart thermostats, and low-power hardware—help minimize energy consumption and operational costs.Virtual and hybrid conferencing also offer significant sustainability benefits. Transitioning from in-person to virtual meetings can cut carbon footprints by 94% and reduce energy use by 90%. For organizations maintaining more than 50% in-person participation, strategically chosen hybrid hubs can reduce carbon emissions and energy consumption by two-thirds.
Manufacturers are contributing to this shift with sustainable products like Logitech’s MeetUp 2, which incorporates 62% recycled plastic, saving 15.5 tCO₂e per 10,000 units. Using post-consumer recycled materials in headsets and cameras further supports organizations’ sustainability goals.
Tech That Adapts to Generational Shifts in the Workplace
As new generations enter the workforce, their expectations are driving changes in conference room technology. Millennials and Gen Z workers prioritize seamless, intuitive tools that support collaboration and flexibility. For these tech-savvy employees, outdated systems or clunky setups can hinder productivity and engagement.Today’s solutions cater to these preferences with features like wireless screen sharing, app-based room controls, and integration with mobile devices. Tools that enable instantaneous collaboration, such as digital whiteboards and cloud-based document sharing, align with younger employees’ need for real-time communication.
Generational shifts also underscore the importance of accessibility and inclusivity in meeting spaces. AI-driven tools like real-time transcription and translation ensure that all participants—regardless of location or language—can engage fully.
Empower Collaboration with Future-ready Conference Rooms
Conference room technology is at the heart of modern collaboration. By investing in flexible, AI-driven, and eco-friendly solutions, businesses can create spaces that inspire connection, improve productivity, and align with future workplace trends. With the right technology in place, organizations can ensure their teams are equipped to collaborate seamlessly—no matter where or how they work.*Source: Flex Index, 2024, Flex Report Q4 2024: Hybrid and Remote Work by the Numbers
Get Started with Conference Room Technology
The right conference room technology can transform how you collaborate, both in the office and around the globe. Contact Connection today to speak with a conference room technology expert and discuss the right technology for your needs.Collaboration Technology
Barco ClickShare
Make hybrid collaboration flow. With only one click.
ClickShare, the agnostic wireless room system, lets you run better hybrid meetings from your laptop.Walk into the room, ClickShare Conference automatically connects your laptop to room devices and display. Get started within seconds. No cables, no mess.
With just one click in the ClickShare Button or App, you can easily share your screen or start a video meeting. Everyone is seen and heard, no matter where they are.
Logitech Meeting Room Solutions
An Interactive Guide
Logitech supports video collaboration solutions that create equitable meeting experiences for everyone. Their devices help teams collaborate better—from anywhere—without compromising on quality, productivity, or creativity.Performance: Different types of work require different tools that are designed with the end user in mind.
Collaboration: Enable authentic connection and co-creation, fueling healthy hybrid cultures.
Compatibility: Pre-configured solutions are certified for the most popular meeting platforms.
Security: Ecosystems designed with security and manageability in mind keep the power in IT’s hands.
Logitech Rally Bar
All-in-One Video Bar for Midsize Conference Rooms
Rally Bar creates a natural, frictionless meeting experience via motorized pan and tilt camera with high image quality—up to 5X optical zoom and digitally enhanced to 15X total zoom. AI Viewfinder uses scene awareness to ensure all meeting participants are captured and framed to perfection.Simple, versatile, and meticulously designed for scale, Rally Bar offers clutter-free cable management and multiple mounting options. Plug and play Rally Bar with virtually any PC or Mac—or run supported videoconferencing applications on the device without a computer.
Logitech Conference Room Technology
Logitech Tap
Deliver one-touch join, calendar integration, instant content sharing, and a consistent experience across meeting rooms. With a sleek design, silent operation, and motion sensor for always-on readiness, Tap brings ease and convenience to video collaboration.
Logitech Rally
High-quality video and audio that makes it feel like your whole team is in the room, even when half of them work from home. Video collaboration solutions are compatible with popular platforms like Google Meet, Microsoft Teams, and Zoom.
Logitech Scribe
With built-in AI and a custom lens, Scribe broadcasts whiteboard content into video meetings with outstanding clarity. Scribe works with any dry erase marker and all whiteboard surfaces, capturing an area up to 6' x 4'.
Logitech Swytch
Swytch links a Windows laptop, MacBook, or Chromebook to the conference camera and display with a single USB connection. In rooms with or without a dedicated computer, Swytch adds support for meetings on any service.
Bring Teams Together
Samsung and Logitech: Interactive Touch for Microsoft Teams Rooms
Solutions for Every Space
From personal offices to boardrooms, Samsung, Logitech, and Microsoft help teams work wherever and however they want by delivering a better hybrid meeting experience.- Huddle on the Go
- Huddle Room
- Small/Medium/Large Conference Room
- Hot Desk
- Work from Home
Simple and Easy Connecting
LG One:Quick for Wireless Screen Sharing
LG One:Quick Works
55" All-in-one touch display for stress-free videoconferencing.- 10-point touchscreen
- Smart autofocus
- Videoconferencing application
- Easy-to-use conference app store
- Optimized user experience
- Next-level multitasking with split-view screen mode
- Voice recording
- 2-way installation
LG One:Quick Flex
43" HD touch display is large enough for premium collaboration yet small enough to move and use in virtually any space.- Integrated conferencing system for enhanced collaboration
- Intuitive user-interface and excellent expandability
- Convenient voice commands
- Advanced mounting and ergonomic options
LG One:Quick Share
The wireless screen sharing solution for LG’s webOS Signage.- Automatic pairing and embedded Wi-Fi
- Plug-and-play connectivity
- Remote-free setting control
- Screen manager
Business Projector Buyer’s Guide
A Three-step Process to Find the Right Projector to Fit Your Business Needs
From small offices to enterprise applications, business projectors are an excellent collaboration tool. Follow these steps to find the right projector to meet your requirements:Step 1: Consider your conference room size and projection brightness.
Step 2: Appraise your installation requirements.
Step 3: Choose a projector to meet your business requirements.
Read the guide and learn about the projector specifications you need to know for your use case.
Conference Room Infrastructure
Heckler AV Credenzas and Wall
Create the Perfect Hybrid Meeting Space
Heckler AV Credenzas
Heckler AV Credenza is created from the ground up to impress stakeholders and ease implementation. The result is an attractive platform for years of easy technology upgrades and painless office moves.AV Credenza Mini Overview
AV Credenza 4U Overview
Heckler AV Wall
Heckler AV Wall Structure is engineered to transfer the weight of your equipment to the floor, not the wall. This eliminates the need to reinforce walls in preparation of video meeting system deployments.AV Wall Structure Overview
Samsung Wall All-in-One
IAB Series Displays
Inspire awe in any corporate environment. The Wall All-in-One delivers the ultimate viewing experience out of the box, so you can enjoy unrivaled picture quality and effortless operation.- Simplify complicated procurement processes with your choice of three compact options.
- Get up and running quickly and easily with everything you need in one box.
- Gain peace of mind with turnkey service and support, including optional installation teams and readily available AV integrations.
- Create more hands-on, immersive meetings by connecting and mirroring up to four devices (iOS/PC/Android/Chromebook) at once with SmartView+.
- Enjoy no-fuss team meetings with integrated videoconferencing solutions from Cisco Webex, Logitech, and Crestron.
Creating an Adaptable, Smart Huddle Space
The Ultimate Guide to Fueling Collaboration
Huddle spaces are informal collaborative rooms that are equipped with the latest office technology and furnished with the flexibility to accommodate any type of meeting. They can transform your commercial real estate footprint and make it easier for your employees to effectively communicate. Read this guide for a closer look at huddle spaces and specific steps you can take to leverage this emerging collaborative trend—and the technologies that power these spaces—for your unique business needs and employee success.
Quick Reference Infrastructure Guides
Peerless-AV Wall Mounting Solutions
SMARTMOUNT Universal Flat Wall Mount
SF650P
- For 39"–75" displays
- 175lb (79kg) max. load
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SF680P
- For 60"-98" displays
- 350lb (158kg) max. load
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SMARTMOUNT Universal Tilt Wall Mount
ST650P
- For 39"–75" displays
- 175lb (79kg) max. load
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ST680P
- For 60"-98" displays
- 350lb (158kg) max. load
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PARAMOUNT Articulating Wall Mount
Miscellaneous Conferencing Resources
People First
The Strategy for Business Success with a Distributed Team
Organizations have moved at speed to adopt blended working. However, there is still much to do to ensure that businesses and their people continue to thrive. Learn how the new way of working impacts people’s well-being, productivity, and motivation going forward.Here are a few meeting tips to improve overall well-being. Check out the full guide to find more ways to put your employees first.
- Adopt a 50-minute hour to add time between meetings
- Block time out in your calendar
- Deploy the right conferencing technology
Related Technology Resources
Monitor Buying Guide
Finding the right collaboration display for your conference room isn’t as simple as it seems. The size of the display is not the only (or most important) factor to consider. Check out our buying guide to help find the right fit for your needs.
Office Technology
The right technology investments can power productivity, by enabling communication and collaboration, improving employee morale, promoting innovation, and more. Find out how we can help improve your office efficiency.
Small Business Technology
Your business is unique. So are its technology needs. We’re committed to helping you get the most out of your technology investment with quality products at great prices, resources for informed decision making, and specialized IT services and support.
Hybrid Meeting Technology
As hybrid conferencing becomes the new norm, it is essential to learn how hybrid meeting technology seamlessly integrates communication and keeps participants connected from anywhere.
Conference Room Technology Products
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